Keewaydin ~ Clubhouse Rentals



bar photos

Here’s a principle list of items you’ll need to know if you’re interested in renting the clubhouse for an event:

Cost:

  • Monday-Thursday rental rates are $500 per day, or $75 per hour
  • Friday, Saturday and Sunday are $650 per day.

Security deposit is $400

Discounts: Available for veterans, non-profit organizations, and youth groups again, on a case-by-case basis as decided by the General Manager.

Agreements: Patrons are required to initial and sign our standard Rental Agreement acknowledging that they understand and agree with VFW policies and reimbursement standards. They must also make payment in full prior to being provided with clubhouse keys on the day of the event.

Deposit: A security deposit of $400 is required to reserve an event date. This is returned in full or in part depending on the condition of the clubhouse after a Post Rental Assessment is conducted the day after your event. Less a $35 management and Maintenance fee.

Please mail deposit with completed rental agreement to:
PO Box 101 Mercer Island WA 98040

Capacity: Fire code maximum capacity is 150 persons; three fire extinguisher points are located in the clubhouse in case of emergency.

Seating: Banquet and stackable chairs available for up to 125 persons.

Tables:

  • Sixteen 60” round tables
  • Seven 8' rectangles
  • Five 4’ rectangle check in/ gift tables

Dishware: We do not provide dishware, flatware, baking, or cookware; obtaining such is the responsibility of the patron and/or their catering service.

Bar: A serving area with sink, storage and counter top is available for use.

Licensing: If your event has alcohol served you’ll need to obtain a Washington State mandated Banquet Permit; cost is $10 available at most liquor stores.

Kitchen: Perfect for catering use with a four burner stovetop, lots of counter space, 2 full size ovens and one smaller oven, and 2 refrigerator/freezers, dual deep sinks, pressurized dishwasher, and microwave.

Dance floor: 1500 square foot hardwood floor with converted gas stone fireplace.

Stage: A fixed, raised stage and spot lighting is great for small bands, disc jockeys, head tables, or presentations. Available A/V system with a drop down projection screen, iPod plug in and a HDMI plug in for a laptop as well as a dvd player and wireless microphones

Power: Multiple outlets throughout the hall; all standard 20-40 amps, 110v.

Lighting: New Art Deco chandeliers and sconces on dimming switches.

Restrooms: Both men’s and women’s restrooms are available.

Parking: Options include use of 15 regular and two handicapped-designated parking spaces in front of the clubhouse; additional parking for events allowed on agreement with Roanoke Inn management, and; up to 40 additional public access parking spaces available at nearby Lid Park. “Reserved for Special Event Parking” signs will be placed in front of the clubhouse prior to an event to reserve parking spaces.

Refuse: A large garbage container provided by Allied Waste Services is located on the south side of the building; keys are available in the kitchen for patron use.

Cleaning: Patrons are required to either clean the clubhouse themselves or hire a cleaning agent to do so on their behalf following an event. Refuse, floors, carpets, restrooms, kitchen and outside parking areas will be assessed the morning after each event, the condition of which determines the return - in whole or in part - of your $400 security deposit. Standards for such are outlined in the Rental Addendum form provided.

Damages: Patrons will be held liable for all damages to the clubhouse or content properties within during the period of rental as agreed.

Insurance: Although additional Event Insurance is not required for rental of the clubhouse, it is recommended that patrons do so as a precaution.

History: Keewaydin Clubhouse is a National Historic Landmark, listed on the National and State Registers of Historic Places, and the local Mercer Island Historical Society roll of historic properties.

Contact: For the quickest reply, please feel free to email our rental manager Becky Ardillo for information regarding availability at vfw.5760@gmail.com

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